Administrative Assistant

Carollo Engineers is an internationally recognized environmental engineering firm that specializes in the planning, design, and construction of water and wastewater facilities. We are seeking a part-time Administrative Assistant to help ensure smooth operation of the Philadelphia office by handling a variety of clerical, organizational, and support tasks.

At Carollo you’ll make an impact at an organization that does meaningful work, fosters a collaborative team culture, and creates a diverse, inclusive environment where you feel like you belong. You’ll work alongside a collaborative and dynamic team of professionals that is truly passionate about our work. Carollo’s vision is to be the BEST water consulting firm and you’ll find that Carollo is also the best place for you to build your career.

Administrative Assistant role will work to ensure smooth operation of the office by handling a variety of clerical, organizational, and support tasks:

• Manage front desk operations including greeting visitors.
• Maintain office supplies inventory and place orders as needed.
• Organize and maintain physical and digital filing systems.
• Handle incoming and outgoing mail, emails, and deliveries.
• Ensure office equipment is functioning properly and coordinate maintenance when necessary.
• Arrange travel accommodations, including flights, hotels, and transportation.
• Assist in onboarding new employees by organizing paperwork and system access.
• Support HR with administrative tasks such as maintaining employee records.
• Plan and coordinate company events, meetings, and team-building activities.
• Collaborate with different departments to support office-wide initiatives.
• Arrange and participate in meetings and project team activities.
• Support Office Manager with coordination with building management and office logisitcs

• High School Diploma
• Minimum of 2 years administrative experience in A/E industry
• Advanced knowledge of the following software applications: Adobe, Word and Excel
• Ability to work independently and be team player
• Ability to multi-task and reprioritize upon request
• Ability to handle confidential material
• Must be organized and efficient with time management skills
• Solid written/verbal communication skills, including grammar and attention to detail

Carollo is committed to providing employees with a competitive, comprehensive benefits program that provides the support employees and their families need to lead healthy, productive lives. Carollo’s benefits package includes paid time off and holidays, comprehensive health insurance coverage, pre-tax savings account options for healthcare, dependent care and commuter expenses, disability insurance and life insurance options for you and your dependents. We also offer free Caregiver Support, Travel Assistance, counseling services, discount programs, and a Lifestyle Reimbursement Account. Other compensation that may be available includes: 401(k) company contribution matching, tuition reimbursement, discretionary bonuses, career advancement bonuses, professional registration bonuses, employee referral bonuses, and compensatory time for exempt employees. Flexible work arrangements may also be available.  Eligibility for benefits varies based on employment status.