Senior Marketing Coordinator

Would you like to be a part of a dynamic team of professionals that is truly passionate about our work? Are you interested in working for an organization that does meaningful work, fosters a collaborative team culture, and creates a diverse, inclusive environment where you feel like you belong? If this sounds like you, talk to us about joining our team.

Carollo Engineers is an internationally recognized environmental engineering firm that specializes in the planning, design, and construction of water and wastewater facilities. Our vision is to become the best water consulting firm, and we are looking for motivated, talented people to help us reach that goal.

The Senior Marketing Coordinator leads coordination of mid-to high-level pursuits and works closely with the applicable pursuit team and business development team members to build Carollo’s brand with external clients (in the form of proposals, statements of qualification, interviews, brochures, fact sheets, etc.). Must be proficient in coordinating activities of a diverse team, storyboarding proposals, delegating tasks to team members, retrieving information from the CRM database (project, contact, client information, resumes etc.), and writing and editing non-technical proposal sections. Other responsibilities include general business development support, opportunity updates in the CRM, and internet research. This role requires strong attention to detail and organizational skills, excellent verbal and communication skills, and the ability to juggle multiple assignments concurrently, while meeting deadlines.

• Coordinates mid- to high-level pursuits.
• Leads interview preparation, including storyboarding, rehearsal coordination, and coordination with external vendors.
• Tailors deliverables to pursuits and clients.
• Provides red team review of mid- to high-level pursuits, as needed.
• Stays up-to-date with industry developments and tools, and disseminates this information to associated team members.
• Leads research and writing of non-technical proposal sections.
• Proofreads and edits technical and non-technical documents for accuracy and consistency.
• Lays out and edits proposals in InDesign.
• Manages production of deliverables associated with proposals and other business development efforts in conformance with company standards.
• Coaches marketing staff and others in the company on pursuit process and best practices.
• Assists with CRM maintenance.
• Updates/maintains applicable opportunity and other CRM records in coordination with Regional Marketing Manager.
• Creates CRM business development reports related to active pursuits.
• Assists with opportunity and proposal tracking, which includes screening of RFPs and internet research.
• Provides general business development support to facilitate regular client contact by Client Service Managers, Project Managers, and technical practice representatives.

• Bachelor's degree in Marketing, English, Communications, or related field.
• 4-8 years of experience in marketing.
• Ability to manage multiple deliverables simultaneously.
• Demonstrated ability to anticipate potential problems and offer solutions.
• Excellent organizational, prioritization, and time management skills.
• Very strong written and verbal communication skills.
• Demonstrated ability to delegate tasks and coach other marketing staff.
• Proficient in Adobe Creative Cloud and Microsoft Office products.
• Knowledge of industry, sales, and marketing process.
• Demonstrated understanding of leadership principles.
• Experience working with a CRM.

• Knowledge of consulting engineering industry, sales, and marketing process.

Carollo is committed to providing employees with a competitive, comprehensive benefits program that provides the care employees and their families need to lead healthy, productive lives. Carollo’s benefits package includes paid time off and holidays, comprehensive health insurance coverage, pre-tax savings account options for healthcare, dependent care and commuter expenses, disability insurance and life insurance options for you and your dependents. We also offer free Caregiver Support, Travel Assistance, counseling services and discount programs. Other compensation that may be available includes: 401(k) company contribution matching, tuition reimbursement, discretionary bonuses, career advancement bonuses, professional registration bonuses, employee referral bonuses, and compensatory time for exempt employees. Flexible work arrangements may also be available.  Eligibility for benefits varies based on employment status.