Document Processor

Job Locations US-FL | US-FL-Tampa | US-FL-Sarasota | US-FL-Jacksonville | US-FL-West Palm Beach | US-FL-Miami | US-FL-Orlando
ID 2022-2362
Category
Administrative/Clerical
Type
Full-time, Regular

Overview

Would you like to be a part of a dynamic team of professionals that is truly passionate about our work? Are you interested in working for an organization that does meaningful work, fosters a collaborative team culture, and creates a diverse, inclusive environment where you feel like you belong? If this sounds like you, talk to us about joining our team.

Carollo Engineers is a nationally recognized environmental engineering firm that specializes in the planning, design, and construction of water and wastewater facilities. Our vision is to become the best water consulting firm in the United States, and we are looking for motivated, talented people to help us reach that goal. We are seeking a Document Processor to support Carollo's vision of becoming the best water consulting firm in the United States.

Responsibilities

  • Supports multi-office document processing needs
  • Produces and formats specifications, technical and design memoranda, reports and general correspondence using company templates and formatting standards
  • Proofreads completed work for accuracy of editing and formatting
  • Converts scanned images or Excel files into MS Word documents
  • Combines files (Excel, Word, Acrobat, etc.) for production purposes
  • Converts documents to Adobe PDF files (adding bookmarks and thumbnails, appending pages)
  • Converts and cleans documents from other software applications
  • Organizes and maintains directory structures
  • Maintains knowledge of firm-supported software packages in order to provide maximum support

Qualifications

  • High School Diploma
  • Minimum of 5 years experience in a document processing environment
  • 70 wpm minimum
  • Knowledge of Adobe Acrobat, Excel, Outlook, and other computer applications
  • Ability to work independently and be a team player
  • Ability to work under pressure and meet deadlines
  • Ability to multi-task and reprioritize quickly upon request
  • Excellent organization and time management skills
  • Solid written/verbal communication skills, including grammar and attention to detail
  • High level of critical thinking
  • Professional experience handling confidential/sensitive issues
  • Ability to exercise good judgment
  • Prioritize as business/workload and deadlines dictate
  • Initiative, proactive attitude
  • Advanced knowledge of Office 365 MSWord (styles, graphics, tables, outlines, table of contents, templates, macros)
  • Office 365 MSExcel (basic to intermediate level: formatting, header/footer, file path name, etc.)

Preferred Qualifications

  • Experience with Microsoft Teams
  • Minimum of 5 years of experience in a document processing environment

Other Compensation and Benefits

Carollo is committed to providing employees with a competitive, comprehensive benefits program that provides the care employees and their families need to lead healthy, productive lives. Carollo’s benefits package includes paid time off and holidays, comprehensive health insurance coverage, pre-tax savings account options for healthcare, dependent care and commuter expenses, disability insurance and life insurance options for you and your dependents. We also offer free Caregiver Support, Travel Assistance, counseling services and discount programs. Other compensation that may be available includes: 401(k) company contribution matching, tuition reimbursement, discretionary bonuses, career advancement bonuses, professional registration bonuses, employee referral bonuses, and compensatory time for exempt employees. Flexible work arrangements may also be available.  

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